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Xace Mobile for approvers: keeping payments moving from your phone

Linking the app, what it can do, and a way of working that means a payment never waits because the approver was out of the office.

Xace
3 min read

The most common reason a payment is late is not the rail, the bank or the policy. It is that the approver was in a meeting, on a plane, or at a conference. The mobile app exists so that stops being a reason.

Setting it up

  1. Install Xace from the App Store or Play Store.
  2. In the web app go to Security, Multi-Factor Authentication, and choose notification via the Xace app. Scan the QR code from your phone.
  3. Turn on biometrics and push notifications when asked. Both matter: biometrics make approval fast and safe, and push is how you hear about a pending request.

From then on the app is also your login: the code you need for the web app is on the app's home page.

What you can do

The app has four main pages: Home, Activity, Pay and FX.

  • Approve or decline payments and access requests with a push notification and a biometric check. Multi-eye workflows work exactly as they do on the web.
  • Cards: issue, freeze, monitor or retire virtual cards, with real-time spend alerts per card.
  • Accounts: balances, recent activity, and switching between companies if you have several.
  • Pay and FX: send money and run currency conversions from your phone.

An approver routine

  • Let push do the work. Do not check the app; let it tell you. A request appears, you read the amount, payee and who raised it, and approve or decline in seconds.
  • Decline with a reason. A decline is a message to the creator. Say what needs to change.
  • Know your limits. The app will only show you what your role and approval limit allow. If a request is not there, it is above your limit or in another entity.
  • Switch entity deliberately. If you approve for several companies, check which one you are in before you act. The app shows it.
  • Freeze first, ask later. If a card alert looks wrong, freeze the card from the notification. Unfreezing takes seconds; a drained card does not.

Why this matters more than it sounds

With an alternative approver path in your policies and the app on both approvers' phones, a payment run never stalls on availability. That is the difference between an affiliate paid on Friday and one chasing you on Monday.

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Disclaimers & Regulatory Information

‘Xace’ and ‘Xace Europe’ are trading names of Xace Limited and Xace Malta Ltd. Xace Limited is a private limited company (number 11742963) registered in England and Wales. Xace Malta Ltd is a private limited company (C 102626) registered at Level 5, Carolina Court, Giuseppe Cali Street Malta XBX 1425.

Xace Limited is regulated by the Financial Conduct Authority, FRN 948213, under the Payment Services Regulations 2017 as an Authorised Payment Institution, providing payment accounts.

Xace Malta Ltd is licensed and regulated by the Malta Financial Services Authority to undertake the business of a payment services in terms of the Financial Institutions Act.

Xace Limited is a registered EMD agent of Modulr FS Limited, a company registered in England and Wales with company number 09897919, which is authorised and regulated by the Financial Conduct Authority as an Electronic Money Institution (Firm Reference Number: 900573) for the issuance of electronic money and payment services. Your account and related payment services are provided by Modulr FS Limited. Whilst Electronic Money products are not covered by the Financial Services Compensation Scheme (FSCS) your funds will be held in one or more segregated accounts and the full value safeguarded in line with the Electronic Money Regulations 2011 – for more information please see follow this link.

Xace Limited is also a partner of Modulr Finance B.V., a company registered in the Netherlands with company number 81852401, which is authorised and regulated by the Dutch Central Bank (DNB) as an Electronic Money Institution (Firm Reference Number: R182870) for the issuance of electronic money and payment services. Your account and related payment services are provided by Modulr Finance B.V. Your funds will be held in one or more segregated accounts and the full value safeguarded in line with the Financial Supervision Act (Wet op het Financieel Toezicht, Wft) – for more information please follow this link.

Xace Limited also provides other Payment Services under its own licence. These are separate and unrelated to the account and payment services you receive from Modulr FS Limited.

Your card is issued by Modulr FS Limited or Modulr Finance B.V. pursuant to their respective license by Visa Europe. Visa and the Visa brand mark are registered trademarks of Visa Europe.